Board Work Plan 2025

All of New Zealand's state schools have a  School Board, previously known as a board of trustees (BOT). The Board is the Crown entity responsible for the governance and the control of the management of the school, and are accountable for the school’s performance. 

The Board is responsible for determining the strategic direction in which the school is heading (in consultation with parents, staff and students). The board must also ensure that its school provides a safe environment and quality education for all its students.  Boards are also responsible for overseeing the management of personnel, curriculum, property, finance and administration.

The Principal is the board's chief executive in relation to the school's control and management. The Principal is required to comply with the board's general policy directions; but has complete discretion to manage the school on a day to day basis.

Who is on the Board?

At Sunnyhills School, our Board is made up of:

• The Principal of the school

• One elected staff representative

• Five parent elected representatives

• Co-opted trustees (as needed)

Trustees are elected by the parent community and staff members.  Elections for parent and staff representatives are held every three years (next elections in 2022).  A by-election can occur at any stage in the 3 year election cycle if an elected representative resigns from the board and thereby creates a casual vacancy.

What does the Board do?

Every Board must prepare and maintain a School Charter. The purpose of a School Charter is to establish the mission, aims, objectives, directions, and targets of the Board in relation to the Government’s national education guidelines (NEGs), national administration guidelines (NAGs) and the Board’s local priorities.

The school board has the overall responsibility for the school, including meeting certain legal obligations, responsibility for property, personnel, financial management, reporting to the Ministry and school community, and meeting national requirements set by the Ministry of Education.

The Board makes decisions that the Principal and staff then put in place. It must also monitor and report annually on its progress towards those goals.

Board Meetings...

Boards typically meet once a month between February and December. Meetings are open to the public, however, they are not public meetings where everyone has the right to speak. Speaking rights can be granted in advance by the Board Presiding Member (Chair). Sometimes parts of Board meetings are closed to the public when the board is discussing confidential matters. Board members are also involved in Board sub-committees which meet as required to discuss issues. Recommendations from these meetings are presented to the full board for approval.

Can I get involved?

Standing for the Board is a great way to get involved in your child’s education. Training and support are available to make carrying out this responsibility easier.

Elections are run every three years and in order to stand for the board you must confirm that to the best of your knowledge you are eligible to be a school board representative. The website of the New Zealand School Trustees Association (NZSTA) has and excellent website with lots of great information for current or potential trustees. www.nzsta.org.nz

If you are interested in standing for election, a good idea is to talk to a current Board member. You may also like attend a couple of Board meetings to get a better idea of what goes on at the meetings and about the responsibility involved.